The Nitty Gritty Portfolio Post

Question: How do you know how much work to keep?

Question: How do you assess your child if you don’t give grades?

Answer: PORTFOLIOS!

There are lots of different ways to do a portfolio, but I’m going to write about our process.  I previously taught at a school that did portfolio assessment instead of grades so I was greatly influenced by that experience.  We’re required to keep a portfolio by law (keep in mind that if you are too, this is not legal advice as regulations and requirements differ), but we would keep one anyway.  Here’s why:

  • It’s nice to have a set of representative samples and saved items from the year.  My kids (and I) already look back on previous portfolios with nostalgia.
  • It frees you from feeling like there’s some reason to keep piles of artwork and finished workbooks.
  • It allows you to stop and reflect periodically, which can be important for pacing your year, focusing on skills that need improvement, and celebrating growth and change.  After you do the portfolio, you’ll realize that you did something, which will usually let you take a deep breath of relief.
  • It allows the kids to set goals and reflect on their own work and progress.

What You Need

First of all, you need a binder to keep things in for each child.  You use the same binder to go through this process several times over the course of the school year.  I’m especially fond of the Staples Better Binders, which are pricey, but come in pretty colors and are extra durable.  Ours is currently a 1″ binder, which is just enough.  If you choose to keep stuff the way we have, you also need a box of sheet protectors like these.  I know it seems like a terrible waste, but if you’re planning to keep the portfolio long term (as I am) then that helps.  Plus, it helps keep the whole thing easy to browse and uniformly neat.

Next, you need a calendar where you can jot things down.  That, or a really good memory.  I schedule a portfolio day on our calendar every two months.  The purpose of this day is to update the portfolio.  I also use the calendar to jot down every field trip and class we participate in.  You can see it’s a pretty simple affair, just hanging on the kitchen blackboard.  (And made by my awesome friend from old picture books!)

Finally, you need a place to stash artwork and stray worksheets or writings until it’s time to go over it.  For me, the beauty of my system is that we don’t have to consider it until portfolio time.  In the meantime, it gets shoved into a little cubby for each child.  Below is a picture of our cubbies, just two paper trays, all cleaned out.  Usually, they’re stuffed full.

Writing an Assessment

The assessment piece is my biggest task for the portfolio.  There are three sheets of paper that go into the portfolio that I write.  They are:

  1. an assessment of the student for that two month period
  2. a list of all the field trips and classes from that period, as well as some of the books
  3. a very brief summary of our materials and progress for each subject matter

The list is the easiest part.  I simply draw from our calendar to remember all the outings and field trips.  The summary of materials and progress for each subject is also usually very easy.  I update anything that needs to be changed, such as which volume of Explode the Code the kids are on or which topic we’re up to in history.  Each subject only has 2-4 sentences so I keep it short and sweet.

The assessment is a hardest piece.  I include three different categories:

  • Things to be proud of:
  • Things to work on:
  • Other important things to say:

It may be slightly hard for me to assess how hard this might be for other homeschool parents.  As a teacher, I had to write hundreds of narrative assessments for students over the years.  I can knock these out pretty quickly and I find writing them pretty intuitive.  Basically, I just think about my kids and answer those three questions.  I consider academics, especially the three R’s, social and emotional issues, and behavior.  After I’ve written them, I always consult the Husband and see if I’ve left out anything essential.

The three pages of the assessment get tucked into a sheet protector and go in the portfolio.  These mark the beginning of the assessment period.  They’ll be followed by the goals and sample work.  Then the next set will go in after, keeping the whole thing chronological.

The example below is one of the longer assessments I’ve done.  Sometimes, they’re barely half that.

Goals

Next, it’s time to set some goals.  This is a pretty simple process.  I ask the kids to come up with 2-4 goals for the two month period.  They should be realistically achievable goals and as specific as possible.  If a goal isn’t measurable, then it’s hard to know if you achieved it.  I remind the kids they can set goals for reading, writing and math or for other areas of life like sports, games and friends.  Both Mushroom and BalletBoy often set a video game goal, such as to finish a certain level.  Other goals they’ve chosen include to kick the soccer ball during a game, read a certain number of books, and try a certain number of new foods.

I type up the goals (when they’re older, they’ll have to do this themselves) and put that sheet in with the assessment sheets I wrote.

Choosing Examples

Next, we pull out that huge mess of artwork and stray papers.  I stack up the current workbooks with them.  The kids must go through it all and cull until they have chosen a small pile of samples, usually between 5-8.  I put a checklist on the board telling them what categories of work they must include, such as a page of math, a page with writing, a page of logic, etc.  Ideally, they will choose a piece of work that is especially memorable for them or of which they’re especially proud.  You can see the work and the portfolio ready to be sorted (along with BalletBoy’s favorite doll) below.

As they choose samples, I choose samples too.  I also choose “best work” examples, because that’s the type of portfolio we’re compiling.  But you can see below that sometimes, such as BalletBoy’s “black hole” picture, that the choices may mostly be personal.

Anything that is too large to fit in a sheet protector either gets trimmed (if it’s just ever so much bigger) or photographed and printed off.  Each sample goes into a sheet protector and into the binder.  You can see that some bits are sticking up a little above the sheet protectors.

Then (and here’s the relief part), all the other work, including any finished workbooks, go into the recycle bin.  Whew.

Reading the Portfolio

The last step of portfolio process is reading the portfolio.  Each child gets to sit by himself with me to do the first reading. I read them the entire assessment, including the lists (though I usually skip the subjects section).  We talk about anything that comes up in the assessment, such as how they’re going to work on things that have been hard or if they’re really proud of their accomplishments.

Next, he shows off all the pieces of work in the portfolio and tells me about each one.

When we’re satisfied, then I take the front assessment sheet out, the one that says things to be proud of and things to work on, and we each sign it.  Can you see that BalletBoy and I both signed the bottom of the page there?

Finally, each child is expected to show the portfolio to someone else.  Usually this is the Husband, but occasionally it’s visiting grandparents.  They have to show off the work from that section and tell about it.

The Finished Portfolio

At the end of the school year, the portfolio binder has had this same process happen 5 or 6 times and is usually ready to burst.  I also stick other important things inside the pockets, including our co-op’s little yearbook and the kids’ science journals.  The portfolio gets a final read all the way through then goes up on the shelf in the basement.  You can see things shoved into the binder pockets below.

A lot goes into our portfolios, but the reality is that I don’t have to do anything to keep them updated on a daily or even weekly basis.  As long as I jot down one word notes on the calendar for field trips (and, really, even if I forget) and shove all the random doodles I come across into the kids’ cubbies, then one day every two months allows us to get the whole thing taken care of.  To me, that day is worth our time because it does give us room for a little breath of reflection.  Not to mention that it allows me to be lazy about assessment all the other days!

 

7 thoughts on “The Nitty Gritty Portfolio Post

  1. Found you Tag Surfing!

    These are great!!

    I did a formal portfolio with my first daughter when we first started homeschooling. She was in the 8th grade. (She is 19 now — so a long time ago). I had been teaching nursing in a community college, so I wrote objectives, a resource list, a grading plan… you name it. My daughter is developmentally disabled so I even included an individual accommodation plan and list of life skills we were working on. I didn’t do another plan. We didn’t finish the plan I wrote the very first year of homeschool prior to her senior year. That is the year I enrolled her in a day treatment program. I did keep copies of her work though.

    I should start doing this with my littles. They are 6 and 7. It would be a fun way to track their progress!

  2. Thanks so much for this. I had been wondering how I should keep track of things (we aren’t required to do anything here in Ontario) and this is so much nicer then shoving it all downstairs in a brown bankers box. 🙂

  3. I read this post a couple of days ago and I keep thinking about it. Great ideas to be more selective in what you keep, not keeping everything. I really like that idea. Also, the goal setting. I really need to incorporate this. Thank you, Farrar, you really gave me some things to think about.

  4. Pingback: Portfolios 24/1/12
  5. Just googled to find this old post as I’m getting ready to start a portfolio for Lincoln’s Kindergarten year. So glad you are sharing your wealth of experience! 🙂 Marni

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